BECOMING A VENDOR

If you are interested in participating in any or all of our events, please complete the application as soon as possible as booth space fills up quickly.  Please review the Jam On It Terms & Conditions for vendors prior to submitting your application.  Please review VENDOR TERMS and CONDITIONS outlined below prior to completing vendor application.  (Due to contractual obligations with Venue, all food vendors should apply directly with venue that the event is being held at and NOT through Jam On It. )

JAM ON IT VENDOR TERMS AND CONDITIONS
  • Each vendor will receive (2) event passes.  Additional event passes can be purchased through admissions gate at regular price.
  • Parking permits are NOT provided for vendors at Jam On It events.
  • Vendors are responsible for their own liability insurance, and are responsible for their own loss, injury or damage.  A copy of liability certificate is MUST be provided to Jam On It prior to setting up at an event.
  • Vendors ARE NOT allowed to:
    • Display banners outside of their booth (exception:  Sponsors)
    • Distribute literature or souvenirs of any kind outside the boundaries of their booth
    • Can not relocate their booth during an event without approval from Jam On It
    • To resell or sublet their booth
  • Vendors ARE responsible for the following expenses outside the booth cost (all that apply will be invoiced to the vendor prior to the event.  That invoice is to be paid before setting up at the event). :
    • ELECTRICITY:  Exhibitor will be responsible for getting their own power.  There are standard 110v outlets located throughout the building, however, access to this power is not guaranteed.  We recommend that you bring a long extension cord or power strip to the event.  If special power is needed, let Jam On It know and they will get bid for cost for you and have the power dropped and ready for event.
    • TABLES:  (8) foot tables are available to rent. Cost is $30 per table. 
    • INTERNET:  Jam On It DOES NOT provide internet for vendors at their events.  Should you require internet, you can purchase at the event directly through the venue.  All venues for Jam On It Events offer vendor internet access, payable via credit card while at the event.
    • SECURITY:  The security of the property of the vendor is the sole responsibility of each vendor.  Jam On It provides limited perimeter for the hall during the hours that the hall is closed to the public.  Additional private security, such as overnight security, can be contracted at the expense of the vendor through Jam On It. 
    • CLEANING:  Booth space must be kept clean during the event.  Prior and after the event, the vendor is responsible for removal of all trash and boxes.  Failure to do so will result in a $175 cleaning service fee assessed to the vendor.

JAM ON IT VENDOR APPLICATION PROCESS
  1. Submission of application does not guarantee acceptance to an event.  Acceptance depends on available space, first come first serve, and products/items to be sold by vendor.
  2. Apparel/T-shirt vendors: NOTE that Jam On It has a merchandise vendor who handles ALL sales of Hoodies, T-shirts, sweatshirts for our events.  Jam On It goes out to bid for this vendor every few years.  If you are interested in becoming a merchandise vendor, complete an application and we will keep your information on file for the next time we send out RFP's  (Request For Proposal) for merchandise vendor
  3. List of items you wish to sell:   Enforced at the sole discretion of Jam On It, all products that vendor wishes to sell must be pre-approved prior to event.  Failure to fully disclose all of the items you are selling onsite may result in your removal from the event and closure of your booth WITHOUT booth refund.
  4. Confirmation or rejection of acceptance will be sent via email and will NOT be given over the phone. 
  5. Booth Fees are nonrefundable, with the exception of your application being rejected. 
  6. Space assignments (booth location) including setup times will be sent via email (3) weeks prior to the event.

JAM ON IT TERMS OF OPERATION
  • ALL VENDORS ARE REQUIRED TO CHECK IN AT VENDOR REGISTRATION PRIOR TO BOOTH SETUP. 
  • Shipping:  Advance shipments of materials and/or product is the responsibility of the vendors.   When shipping items to the venue there are often extra shipping charges that you need to be aware of.  Signatures of receipt are often required.  Jam On It staff will not sign or be responsible for your product.  We suggest that you ship to a FEDEX or UPS store nearby to have them sign and hold your product as needed.
  • Check in and setup: Vendor check in and setup occurs between 1-5 pm the day before the event begins.  Any setup or check in outside of these times, must be approved in writing and only occur in case of emergency situation.  Extra staff and security need to be in place and may be billed to vendor, if applicable.   Check in times will be assigned based on vendors ability to arrive.  Loading dock has to be scheduled, and handcarts and staff so changing check in times often is not possible.
  • Loading and Unloading:  Vendors will NOT be allowed to bring vehicles inside hall to load or unload materials.  Vendors will coordinate using shipping dock when assigned only and will remove vehicle as soon as it has been unloaded.  Vendors should make sure that they have enough staff on hand to help with their own loading and unloading.  Vendors are asked, when possible, to have their own hand carts or dolly's to use.  Handcarts can be used from Jam On It, but there are a limited amount set aside for vendor loading and unloading.  Jam On It staff will go with the cart to ensure loading and unloading happen quickly so that all vendors are accommodated as needed.
  • No makeshift signage or hand scribbled signage allowed.  All signage should look professional and identify the individual, company or organization.
  • Cleanup and breakdown:  All vendors must check out with Jam On It before leaving to verify area is clean